01
Add the vehicle
Enter the VIN, confirm the decoded details, and assign the stock number.
Dealer software for independent lots
Keep the cars, deals, and paperwork together.
VectorDMS gives owners and their teams one place to track inventory, record vehicle costs, work a sale, and print the forms that finish it.
Private beta · Plans from $0 · No contracts
Inventory / actual product
The inventory view keeps stock numbers, VINs, mileage, status, and pricing in one place.
The workflow
One record, from purchase to sold.
The vehicle record stays at the center. Costs, customer details, deal numbers, and final paperwork all follow it.
02
Track the work
Record purchase, transport, auction, parts, labor, and other costs as they happen.
03
Build the deal
Add the buyer, taxes, fees, trade, deposit, and financing terms.
04
Finish the sale
Select the forms for the deal, preview the paperwork, and download the finished documents.
Mobile workflow
The same records, on your phone.
Add recon costs from the shop, enter the deal with the buyer, and review front-end, back-end, and total profit before the paperwork is final.
What it covers
The work a small lot does every day.
Inventory and cost
See what is in stock, in recon, or sold—and what you have in each vehicle.
- VIN decoding and stock numbers
- Purchase and reconditioning costs
- Pricing, mileage, and title details
Customers and deals
Keep the buyer and the full deal structure attached to the right vehicle.
- Retail, wholesale, cash, or financed
- Trades, taxes, fees, and deposits
- Deal recap and gross profit
Paperwork
Pull saved deal data into the forms you need, then preview and print.
- Bill of sale and odometer disclosure
- Buyers guide, due bill, and disclosures
- Upload and map your own PDF forms
For individuals
Have a bunch of cars? Keep them straight.
VectorDMS isn’t only for dealerships. Individual accounts are for the collector who always has another car coming in, the person who buys and sells regularly, or someone managing a small fleet.
Know what you have
Keep the VIN, title details, mileage, purchase price, and added costs with each vehicle. Set a target sale price and see what you have invested before you sell.
Sell privately
Individual accounts leave out dealer-only taxes, fees, financing, and F&I fields. They use private-sale paperwork instead, including a bill of sale tailored to an individual seller.
Pricing
Start with what you have now.
Both available plans include inventory, customers, deals, cost tracking, and one user.
Free
Up to 5 vehicles. Bill of sale and odometer disclosure included.
$0per month
Starter
Up to 25 vehicles. Every form template and custom PDF mapping.
$14.99per month
Need more than 25 active vehicles or additional users? Pro is in development. Tell us what you need.
Why I built VectorDMS
I spent over ten years working at a dealership.
I bought and sold cars on Craigslist as a teenager. I worked my way up the ranks of dealership life—from keeping track of inventory and running errands, to F&I, to buying and reconditioning inventory and doing reporting. I know exactly what it’s like to fight frustrating, bloated software while just trying to do your job.
I eventually left the dealership world to build a career in software engineering, and I was able to apply my experience to build the system I genuinely wanted to use: practical, dependable, and designed around the work.
I built this application for myself. I’m putting it out there because I built something genuinely good that can help people. This isn’t a product from some faceless corporation designed to charge the most for the least. It isn’t a buggy prototype dressed up as finished software. I miss simple, well-made tools that do their job without bloat or constant attempts to extract more money. That is the standard I am building toward.
Former dealership employee · Software engineer · Founder, VectorDMS
Put your next deal through VectorDMS.
Beta access is currently by invite. Tell us what you need to keep track of and we’ll help you get started.